What Can Janitorial Software Do for Your Company?
Use the janitorial software that kicks ass!
The janitorial services industry has come a long way since the days of a mop, a bucket and a passkey. To get your share of the market, you need effective janitorial software bidding with a cleaning business to win. What does the market look like? Between the residential and commercial sectors, janitorial services is a $46 billion a year industry. As many companies start to outsource these services, observers predict 5.5 percent annual growth for the foreseeable future.
It used to be that you would start your business, and then find a software provider. That’s no longer true. An effective janitorial software solution can start helping you even before you have your first customer.
There are many different business models to choose from, and the selection process can be a bit overwhelming. You should speak with a local attorney about the options available in your jurisdiction but, in a nutshell, here are some of the more common types:
- Sole Proprietorship: You are the boss. You make all the decisions, collect all the profits and pay all the costs. When things go right, you get all the credit. If anything goes wrong, you accept all the blame. The SP model is attractive to many first-time business owners, especially those with no employees, because they’re inexpensive and easy to set up. In most cases, you can pay a small filing fee with the county and/or city and begin doing business almost immediately.
- Partnership: The old saying is not always true, but two heads are usually better than one. By bringing in a partner, you can get an additional source of capital, some additional expertise in running the business, or perhaps even both. The drawback is that people don’t always get along with each other. As a rule of thumb, if all the partners are on the same page in terms of their business philosophies, the arrangement should be successful. There are a number of different subcategories that a lawyer can explain to you; an attorney should also draw up the partnership agreement.
- Corporation: The most complicated business model also effectively shields you from legal liability, in most cases. Ironically, the corporation’s biggest advantage is also its biggest drawback. Complicated corporations are cumbersome to start, and cumbersome to operate.
Your business name is also an important marketing tool. “Joe’s Janitor Service” sounds markedly different from “Janitor Conglomerate International, Inc.,” even though they may be the exact same size. What image do you want to convey to your customers? Do you want to seem personal and energetic, or large and well-established?
There are other considerations as well, such as hiring employees and paying taxes.
Bidding and Estimating
Setting a price is one of the most challenging aspects of business ownership. If you set your rates too high, you may not develop enough business to survive. Software for janitorial companies is an essential part of their success and helps your prices stay competitive. If you charge too little, you’ll be inundated with work for pennies on the dollar. Effective bidding and estimating is one part science and one part art:
- Science: The project must always make sense and cents. How many workers do you need to do the job, and what are your other hard costs (transportation, equipment and so on)? How much should you add for overhead and other general expenses, like office rent and advertising? Establish (but don’t advertise) a minimum price, and stick with it.
- Art: Aim high, but not too high. Consider all the factors the computer overlooks. Who else is bidding on the job? What is your cash flow situation like now, and in the near future? Should you make a seasonal adjustment, either up or down? There’s really one overarching question: how badly o you want the job?
Marketing With Janitorial Software
The Internet has permanently changed this part of the business. You could once run relatively cheap mass-media ads (radio, TV and direct mail) that just needed a colorful logo or a catchy jingle to be effective. These things are still important, along with advertising in business guides and other traditional methods, but a comprehensive strategy includes content marketing. Use blogs, videos and other media to tell a story that draws your customers to your website. The purpose is not so much to sell product but to create a positive brand image so that, when a company needs a janitor, they’ll call you. With your janitorial software, you can provide estimates.
Employees and Human Resources
One of the biggest issues facing new janitors is whether they use independent contractors or regular employees. Independent contractors are cheaper, but you have less control. Regular employees are pretty much the opposite. For many, the best practice is to have a core group of regular employees and use independent contractors as workflow dictates.
Janitorial Software Gets Things Done
Regardless of the type of employee you use, a janitorial software system can help you with the paperwork, including:
· Interview Forms
· Counseling Reports
· Noncompetition Agreements
Software programs for janitorial services work, it’s up to you which one you want to use.
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